Electronic mandates

With an electronic mandate agreement, individuals can use their citizen card to carry out procedures on someone else's behalf. The representative can be either a natural or legal person. This can be the case for natural persons who do not wish or are not able to conduct online procedures with the citizen card themselves, and therefore entrust someone to conduct procedures on their behalf.

For legal persons, it is possible to authorize a representative to carry out administrative processes on their behalf. The electronic mandate makes it possible to uniquely identify the legal person who is being represented. The specified XML data structure of the electronic mandate contains the identification data for the principal (the person to be represented) and the representative.

There are various options for the mandate agreement: on the one hand it can be registered without any restrictions, for example with full mandate authority rights, or it can contain restrictions for the period of validity or transaction limits. Within the scope of eGovernment cooperation, standard text blocks will be defined that can be combined to create a complex mandate agreement which still can be checked automatically.

In order to represent somebody electronically, a proxy agreement must be stored on the citizen card. A Web form from the sourcePIN Register Authority allows the principal to prepare the proxy agreement and specify a representative. The principal selects the type, specifies any limitations and then signs it. The proxy agreement is sent electronically to the representative, who accepts the prepared agreement and applies to have it entered on his citizen
card.

If the principal is a legal person, the representative is activated and can apply to have the proxy agreement entered on his card. The sourcePIN Register Authority checks the proxy relationship in the according register (for example Register of Company Names) and confirms the proxy agreement. The requested proxy is made available to the representative for download onto his citizen card. The representative can call up the proxy agreement using the proxy application from the sourcePIN Register.

The use of representatives as is common in conventional business can now be put into practice in eGovernment. Electronic mandates are especially interesting for businesses, since mandate relationships can be stored on the citizen card, whether for authorised signatories or business managers in a company. Using the citizen card, the representatives can act on behalf of the company.

Entering agent relationships into the citizen card can be applied at the Electronic Mandate Service of the Austrian sourcePin Register Authority for the Austrian Data Protection. The only prerequisite is that a conventional mandate for the business or public authority already exists. This means that the existing mandate relationship will simply be represented in electronic form. It allows the representative to conduct business for the principal (the one who grants mandates) in his name.

An information service would allow principals to see who they have allowed to represent them using a citizen card. This Web service would also allow them to revoke the mandate on the citizen card at any time.

Electronic signatures that can be reconstructed from printouts are used in Austrian eGovernment.